Policies

​​​​​​​​​​​​​​​​​​​​​​​​The West Virginia Division of Corrections and Rehabilitation’s commitment to transparency and public accountability is unwavering, and we are dedicated to providing comprehensive information regarding our policies and procedures. Here, you will find detailed documentation on a range of topics, including inmate rights, safety protocols, rehabilitation programs and staff conduct standards. Our policies are meticulo​usly designed to ensure the safety, security and fair treatment of all individuals within our correctional facilities. We believe that informed citizens are essential to a robust and just correctional system. Please explore our resources to better understand the measures we take to uphold justice and foster rehabilitation in our community. 

100.00 Written Instructions

101.00 Purpose and Mission

101.01 Standards Expected Practices and Accreditation

101.02 Citizen Advisory Board

101.03 Environmental Respon​sibility Program

103.00 Table of Organization

105.00 Information Technology

105.08 Records Management Program

105.09 Procurement of Technology Resources

106.00 Channels of Communication
108.00 Media Contact

108.01 Freedom of Information Act (FOIA) Requests

109.00 Lawsuits and Legal Proceedings

109.04 Evidence Preservation

110.00 Political Activities

111.00 Training and Employee Development

111.03 Fiscal Control

111.04 Purchasing Card (P-Card) Program

111.06 Financial Responsibility Program for Inmates-Residents

111.07 Jail Processing Fee

111.08 Medical Holding Accounts for Work Release Inmates

112.00 Budgetary System

115.00 Workers' Compensation & Return-To-Work Program

117.01 Inmate Rent Collection

117.03 Mandatory Savings

118.00 Jail Per Diem Costs

120.00 Grant Application, Approval, and Management

121.00 Financial Audits

122.00 Purchasing Guidelines

122.01 Asset Management

122.04 Purchasing from Correctional Industries

122.10 Receiving & Inspection of Commodities or Services

126.00 Commissary Services

127.00 Inmate Resident Benefit Fund

127.01 Trustee Accounts

129.03 Reporting Arrests & Domestic Violence Protective Orders by Employees​

129.04 Banning Individuals from DCR Grounds-Facilities

129.06 Hours, Schedules, and Overtime

129.07 Employee Grievance Procedure

129.08 Leave Usage

129.09 Leave Misuse

129.10 Employee Awards

129.15 Severance Pay

129.16 Employee Exit Interviews​

129.20 Employee Identification (ID) Cards

129.22 Inmate Resident Services Prohibited

129.24 Employee and Inmate Resident Parolee Interaction Guidelines

130.01 Staffing Formula

131.00 Prohibited Workplace Harassment

131.01 Equal Employment Opportunity and Affirmative Action

131.02 Probationary Period

132.00 Non-Uniform Promotion Guidelines​

132.02 Correctional Officer Promotion

133.00 Officer Reallocations​

135.00 Pre-Employment Processing

135.01 Temporary Employees

135.02 Salary Requests

136.00 Tobacco Free Workplace

137.00 Drug - And Alcohol - Free Workplace

138.00 Employee Performance Appraisals

139.01 Travel Approval And Reimbursement

140.00 Personnel Records

141.00 Code of Ethics

141.01 Nepotism

141.03 Other Employment & Certain Volunteer Activities

142.00 Release of Information From an Inmate's Offender's Record

142.01 Release of Inmate Offender Healthcare Records

143.00 Employee Assistance Program

146.00 Confidentiality

147.00 Honor Guard

148.00 Training and Employee Develop​ment

148.01 Physical Agility Testing for Correctional Officers

151.00 Offender Records

151.02 Good Time Restoration

151.06 Good Time Computation (2024)

151.07 Time Sheets

152.01 Research Activities

152.03 Offender Information System (OIS) Access

153.00 Volunteer Program

154.00 Internships

200.00 Physical Plant

202.06 Single-Occupancy Cells-Rooms

303.01 DCR Corrections Emergency Operations Center

303.03 Administrative Duty Officer

305.00 Inmate Resident Count

305.02 Juvenile Facility Security Checks & Direct Supervision​

308.00 Contraband Control & Preservation of Physical Evidence

308.03 Drug Testing

308.06 Alcohol Abuse Testing

308.12 X-Ray Scanning Machines

308.13 Full Body Security Scanning System

310.00 Tool Control

311.00 Entrance Security - Contraband Interdiction.pdf
​311.06 Workplace Security

312.03 Incident Reports

315.00 Fire Safety

315.03 Meetings with Local Agencies

315.04 Safety Program

316.00 Flammable, Toxic & Caustic Materials

320.00 Body Armor

325.00 Discipline of Inmates

325.02 Computer Access by Inmates Residents

325.07 Juvenile Resident Discipline

325.08 Unit Behavior Management Process

326.00 Segregation Units (Administrative & Punitive)

326.03 Special Management Status

326.04 Juvenile Specialized Housing

328.00 Access to Courts and Counsel

329.00 Law Libraries

331.00 Inmate Resident Media Access

331.01 Consular Notification Process

331.02 Transfer of Inmates Under Federal Treaty

334.01 Inmate Grooming & Personal Hygiene Standards for Inmates -Residents

335.00 Inmate Grievance Procedure 

335.02 Juvenile Resident Rights & Grievance Procedures AMENDED

 336.00 Human Trafficking

400.00 Admission and Orientation

400.01 Admission Procedures at Jails & Short-Term Holding Facilities 

400.02 Inmate Photographs & Identification (ID) Cards

400.03 Inmate's Property (Personal & State-Issued)

400.04 Medical Receiving Screening at Jails & Short-Term Holding Facilities

400.05 LiveScan Device Usage

400.06 Weekend Jail Program

401.00 Prohibition on Committing Juveniles to Adult Facilities

401.01 Classification Guidelines

401.03 Young Adult Offender Classification

401.04 Jail Classification & Housing Assignment​
401.05 Selection Criteria for Specific Facilities (2024)

401.13 Special Attention & Special Needs Alerts

401.15 Notary Public Services

401.16 Unit Management (Prison​, Community Corrections & Juvenile Facilities)

401.19 Unit Teams in Jail Facilities

402.00 Food Service​

403.00 Sanitation and Housekeeping

410.00 Healthcare Services

410.01 DNA Analysis (2024)

410.03 Keep-on-Person (KOP) Self-Medication Program

410.05 Involuntary Psychotropic Medication

410.11 Hunger Strikes

410.12 Medical Respite Application Procedures

410.14 Tuberculosis (TB) Testing for Employees

410.15 Hospice Care for Inmates

410.16 Mental Health Screenings and Assessments

410.17 Narcan Administration

410.18 Suicide Prevention and Intervention

410.19 Mental Hygiene Commitment Application Procedures​

411.00 Transgender Inmates and Residents

412.00 Medical Serious Event and Incident Report (SEIR)

424.01 Medical Co-Payments & Health Services Requests

426.00 Sheltered Housing Unit

427.00 Nursing Home Pre-Admission Screening (PAS)

430.00 Prison Rape Elimination Act (PREA) Compliance

450.02 Inmates Residents with Disabilities and the Americans with Disabilities Act (ADA)

454.01 Parole Release Plan

453.05 Residential Substance Abuse Treatment (RSAT)

453.06 G.O.A.L.S. Substance Abuse Treatment Unit

453.07 Medications for Opioid Use Disorder (MOUD)

454.00 Reentry and Transition

454.01 Parole Release Plan

454.07 Accelerated Parole Program

454.09 Mandatory Post-Release Supervision

454.10 Conditional Release

454.11 Nonviolent Offense Parole Program

454.12 Out-Processing To Parole Supervision

455.02 Work Release Unit Criteria (2024)

456.00 Humanitarian Visits​

456.01 Death in Custody (2024)

456.03 Human Gift Registry

457.00 Discharge Certificates for Convicted Felons

457.02 Inmate-Resident Release

457.04 Registration of Offenders

457.08 Victim Services​​

457.09 Release Transportation for Inmates

457.11 Extended Supervised Release Notification

460.00 Medicaid Enrollment Process for Inmates

500.00 Work Assignment Program

500.05 Prison Industry Enhancement (PIE) Program

500.07 Outside Inmate Work Crews

502.00 Recreation

503.00 Mail Privileges for Inmates

503.01 Inmates Voting Absentee Ballots

503.03 Incoming Publications

504.00 Tablet Program

504.01 Telephone Usage by Inmates

505.00 Visitation Procedures for Adult Facilities

506.00 Library Services

507.00 Inmate Marriages

510.00 Religious Services & Activities

512.00 Arts and Crafts Program

513.00 Shelter and Assistance Dog Training

514.00 Moral Rehabilitation Initiative

514.01 WVDCR Bible College

514.02 Peer Mentors

700.00 Parole Supervision Rules & Regulations

700.05 Supervision Fees for Offenders Supervised by Parole Services

700.07 Searches By Parole Services

700.09 Electronic Monitoring of Offenders Supervised by Parole Services

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